Swansea Hackspace AGM 2017

7pm Thursday 23rd February 2017 - Swansea Hackspace, 11 Wind Street

This is an opportunity for all members to discuss and vote on topics that affect the group as a whole, to hear how we have been performing as a company, as well as to vote for the directors for the coming year.

Non-members are welcome to observe, but will not be able to vote.

If you have any questions, please ask a director or contact us by email to directors@swansea.hackspace.org.uk

Proxy votes

Members unable to attend may appoint a proxy to vote on their behalf, in accordance with article 18 of our Articles of Association.

To nominate a proxy, please send a notice which:

• States the name and address of the member appointing the proxy
• Identifies the person appointed to be that member’s proxy
• States that it is valid for this AGM
• and is signed by or on behalf of the member appointing the proxy

before the start of the meeting. Notices may optionally contain instructions detailing how the proxy should vote.

Notices will be accepted as signed paperwork handed to a director or as S/MIME signed email sent to directors@swansea.hackspace.org.uk

Timescale

• 2017-02-9 Nominations for directors close
• 2017-02-16 Agenda submissions close
• 2017-02-23 Day of AGM.

Application for director

Any member may stand for election as a director. They must also be nominated by a member other than themselves. Both members need to complete and sign the attached form and return it to one of the current directors before nominations close (7pm Thursday 9th February).

•  Nomination Form

Directors will be voted for individually, a 50% yes vote is required. If more than a total of 5 qualify, they will be selected in order of descending number of yes votes.

Agenda

If you have any items you would like on the agenda please send them to directors@swansea.hackspace.org.uk before the Agenda submission close date above.

The draft agenda is shown below, and the final agenda will be published 7 days prior to the AGM.

1. Minutes of last AGM and matters arising
2. Financial Summary
3. Election of Directors, by Poll
4. Pick'n'Mix and other supplies - what should we stock?
5. Advertising - someone needs to keep poking Whats On Guides etc.
6. Gamification - Open badges? for skills, for attendance, for helping... ?
7. Equipment - Whats missing? Planned upgrades? (maybe laser cutter)
8. Group project - Lixie Clock? Picade Cabinet?
9. Longer term plans? Growth, Services, Premises
10. Any other business?