Swansea Hackspace AGM 2019

1st May 2019 - Swansea Hackspace, 11 Wind Street

This is an opportunity for all members to discuss and vote on topics that affect the group as a whole, to hear how we have been performing as a company, as well as to vote for the directors for the coming year.

Non-members are welcome to observe, but will not be able to vote.

If you have any questions, please ask a director or contact us by email to directors@swansea.hackspace.org.uk

Proxy votes

Members unable to attend may appoint a proxy to vote on their behalf, in accordance with article 18 of our Articles of Association.

To nominate a proxy, please send a notice which:

• States the name and address of the member appointing the proxy
• Identifies the person appointed to be that member’s proxy
• States that it is valid for this AGM
• and is signed by or on behalf of the member appointing the proxy

before the start of the meeting. Notices may optionally contain instructions detailing how the proxy should vote.

Notices will be accepted as signed paperwork handed to a director or as S/MIME signed email sent to directors@swansea.hackspace.org.uk

Timescale

• 23:59 17th April: Nominations for directors close
• 23:59 24th April: Agenda submissions close
• 19:00 1st May - AGM.

Application for director

Any member may stand for election as a director. They must also be nominated by a member other than themselves. Both members need to complete and sign the attached form and return it to one of the current directors before nominations close (see above).

•  Nomination Form

Directors will be voted for individually, a 50% yes vote is required. If more than a total of 5 qualify, they will be selected in order of descending number of yes votes.

Agenda

1. Minutes of last AGM and matters arising
2. Financial Summary
3. Resignation of Directors
4. Election of Directors, by Poll
   1. Alice Mitchell (Re-election)
   2. Andy Rush
5. Code of Conduct discussion
6. Communications
   1. How can communication to/between members be improved?
   2. Event advertising/announcements
7. Helpers / Section lead
   • Would anyone like to take responsibility for various areas?
8. Workshops
   • What would people like to see?
9. Equipment
   • Whats missing?
   • Planned upgrades?
10. Pick'n'Mix and other supplies
    • What should we stock?
11. Group projects
12. Longer term plans
13. Any other business

•  AGM 2018 Minutes (draft)
•  Code of Conduct (draft)
•  Complaints Procedure (draft)
•  Grievance Policy (draft)